Procurement Assistant

Company: State University Construction Fund
Location: Albany
Posted on: February 5, 2025

Job Description:

About State University Construction Fund:

If you want to know about the requirements for this role, read on for all the relevant information.

The State University Construction Fund (Fund) is a New York State government entity dedicated solely to facilitating and expediting the construction, renovation, rehabilitation, and improvement of the State University of New York's academic building and infrastructure assets at 32 state-operated campuses and 3 teaching hospitals.

Our offices are located within the historic SUNY System Administration headquarters in downtown Albany, New York. Though officially named the H. Carl McCall SUNY Building, it is often referred to by locals as the, "D&H Building," or affectionately, "The Castle."

The Fund offices and the adjoining employee parking garage are just steps from the Hudson River, a short walk to the Capitol Building and the Empire Plaza, and a few minutes' drive to major highways including the Northway (Interstate 87) and the New York Thruway (Interstate 90).






Job Description:

The State University Construction Fund (Fund) is currently seeking a Procurement Assistant to join our Capital Procurement team at our office in Albany, NY.

The Procurement Assistant is responsible for a facilitating and administrative management of tasks related to procurement of design, construction and operating consultant contracts to support the Fund's work as well as assisting in other procurement types (including construction).

The Procurement Assistant will also be responsible for certain reporting, scheduling, vendor communication related to Procurement and vendor relationship management.

Specific Duties & Responsibilities:

Maintain procurement records including the procurement calendar and advertisements in the New York State Contract Reporter
Prepare solicitation documents and issue solicitations as necessary
Maintain firm information in the Fund's Applications
Receive responses to solicitations and review for responsiveness
Distribute procurement information and documents internally and externally as necessary.
Coordinate Vendor Responsibility reviews
Coordinate subconsultant / subcontract MW/SDV staffing lists reviews and approvals
Prepare and distribute SOQs and required selection documents and other internal documents and forms to Consultant Selection Committee members.
Coordinate, monitor and expedite procurement meetings and milestones
Issue internal and external correspondence related to procurements (Work Order Assignments, Letters of Authorization, Notifications of Selection/Award, Agreements, etc.)
Provide guidance and support to firms and Fund staff on Procurement-related matters
Maintain and standardize procurement boilerplate agreements and forms
Assist in the understanding and troubleshooting of procurement-related issues
Prepare reports and analyses to track and manage project activity and organizational effectiveness
Perform ad-hoc tasks in support of organizational and campus initiatives as required
Perform other administrative and operational duties as directed
Provide administrative support to the Procurement Unit.
Support and participate in live Construction Bid Openings
Serve as the Presiding Officer at bid openings
Other duties as assigned




Requirements:

Associate's degree OR a High School Diploma plus five years relevant experience
Excellent skills with MS Office Suite
Organizational skills and attention to detail
Working knowledge of administrative and management principles and techniques
Judgment and discretion in matters of confidentiality

This position does not require a NYS Civil Service examination.




Additional Information:

Salary range: $54,860 - $78,307 per year, commensurate with experience and qualifications.

We offer a competitive salary and excellent benefits package, including immediate participation in the NYS and Local Retirement System (NYSLRS) with vesting after 5 years of service, Health Insurance (including Prescription, Dental, and Vision), vacation, sick, and personal time, 13 paid Federal holidays, paid parental leave, and telecommuting.

Note on Telecommuting: Employees are eligible to request approval to telecommute a limited number of days per month after completing 6 months of service. Telecommuting approvals will be made in accordance with the Fund's Telecommuting Program Guidelines.

The State University Construction Fund is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation. All people with disabilities are encouraged to apply.




Application Instructions:

Please complete the application process using our online system. You are not required to complete the employment application at this time. If you are selected to interview for this position, you will be asked to log back in to complete the employment application.

Keywords: State University Construction Fund, New Britain , Procurement Assistant, Other , Albany, Connecticut